Executive Assistant

Course Hero

Course Hero

Redwood City, CA, USA
Posted on Wednesday, May 1, 2024

Learneo is scaling! We are a platform of builder-driven businesses united around a shared mission of supercharging productivity and learning for everyone. We attract and scale high growth businesses built and run by visionary entrepreneurs. Each team innovates independently but has a unique opportunity to collaborate, experiment, and grow together, and they are supported by centralized corporate operations functions, including HR, Finance, Legal, and Executive Operations.

We are hiring an Executive Assistant to provide a wide range of administrative and project management support to our CEO, CFO/COO, General Counsel, and Chief of Staff. The successful candidate will possess superior organizational and communication skills, including direct experience supporting multiple C-suite executives, corporate operations, and high-impact projects (i.e. Board of Directors meeting prep, Company Town Hall meetings, Senior Staff meetings, Corporate Development support).

Here are some ways you’ll make an impact:

  • Provide administrative and project management support for Learneo’s Executive Team, including complex calendar management
  • Own the logistics, planning, coordination, and scheduling for events and meetings involving the Executive Team, including:
    • Partnering with internal and external stakeholders (i.e. Internal Communications, Finance) to prepare for company or department-wide meetings such as:
      • Quarterly department team offsites
      • Board meetings
      • Annual leadership offsites
      • Town Halls
      • Annual planning
    • Compose and prepare correspondence, slide decks, presentations, and meeting materials for Senior Staff, Town Halls, etc.
    • Document meeting minutes, lead meeting communications, and ensure action items are clear and accountable
  • Research, plan, and organize professional travel, organize team activities, and manage expenses
  • Identify and continually evaluate opportunities to improve the Executive team’s time and productivity
  • Collaborate with other executive support team members on miscellaneous projects as needed
  • Manage relationships and communication with employees, partners, business connections, investors, etc.

Are you our Executive Assistant?

  • 5+ years of experience providing administrative support and project management for multiple C-Suite executives
  • Able to handle a wide range of tasks with a focus on prioritization, time management, creative problem solving, and effective context-switching
  • Highly organized, detailed and process-driven while still remaining flexible and open to change - especially as it relates to scheduling and calendar management
  • Be a motivated self-starter who works independently, effectively problem solves and prioritizes work, and anticipates the needs of the organization
  • Communicates with excellent written and verbal skills, coupled with maturity and ability to exercise good judgment, discretion and confidentiality
  • Proven ability to cultivate relationships with team members across departments, levels, cultures, and time zones
  • Highly proficient in creating professional slide decks and other presentation materials
  • Proven ability to work effectively in a fully remote environment
  • Experienced usage of Google Apps (Calendar, Sheets, Docs, Slides)

Benefits & Perks!

  • Competitive salary, annual bonus, and RSUs
  • Medical coverage, including full dental and vision
  • Life and disability benefits
  • 401(k) program (US) / retirement savings plan (Canada) with company match
  • One month paid sabbatical after 5 years at the company
  • Education reimbursement
  • Professional development workshops & industry conferences
  • Paid parental leave
  • Flexible work schedule
  • Social responsibility program (volunteer time off and donation matching)
  • Annual wellness stipend
  • Monthly tech stipend
  • Annual family planning stipend
  • Quarterly snack boxes delivered to your door
  • Cell phone allowance

Research shows that candidates from underrepresented backgrounds often don't apply for roles if they don't meet all the criteria. We strongly encourage you to apply if you're interested: we'd love to learn how you can amplify our team with your unique experience!

This role is eligible for hire in the San Francisco Bay area.

For positions in San Francisco, CA, and other locations where required, we will consider for employment qualified applicants with arrest and conviction records. Other locations: IL, MA, NJ.

We are a virtual-first company and have employees dispersed throughout the United States and Canada. We have a market-based pay structure that varies by location. The base pay for this position is dependent on multiple factors, including candidate experience and expertise, and may vary from the amounts listed below. You may also be eligible to participate in our bonus program and may be offered an equity award, benefits, and other types of compensation.

In accordance with California law, the base salary for this role if filled within SF Bay Area, California is as follows.

SF Bay Area, California Pay Range
$58$78 USD

Equal ​Employment Opportunity Statement ​(EEO)

We are an equal opportunity employer and value diversity and ​inclusion within our company. ​We will consider all qualified applicants without regard to race, religion, color, national origin, sex, gender ​identity, gender expression, sexual orientation, age, marital status, ​veteran status, or ​ability status. We will ensure that individuals who are differently abled are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment as provided to other applicants or employees. Please contact us to request accommodation.

About Course Hero:

Course Hero is on a mission to help students graduate, confident and prepared. The online learning platform offers over 60 million course-specific study resources created by and for students and educators, as well as 24/7 tutor help. More than 65,000 verified college educators use Course Hero to collaborate with other faculty and share resources to hone new strategies for instruction. Everyday, students, educators and tutors help more than 20 million students make every study hour count.

Join us on our mission!