Office Operations Coordinator



Administration, Operations
Cincinnati, OH, USA · Mason, OH, USA · Cincinnati, OH, USA
Posted on Friday, October 20, 2023

About Pantomath

Pantomath is a data pipeline observability and traceability platform, revolutionizing the way enterprises automate their modern data stack. In today’s digital age, organizations are continuously striving to be more data-driven, relying on dashboards, analytics, and data pipelines to gain visibility into their operations. The underlying complexity of stringing together various data sources and applications means there are many places in the data stack where something can break, leading to poor business decisions and lack of trust in data as an organization. Pantomath enables its customers to drive data reliability and trust in data, ensuring operational stability and data trustworthiness across complex data ecosystems.

The company was founded by Somesh Saxena in 2022, formerly serving as the Head of Data & Analytics at GE Aerospace. Pantomath’s customers include several F500s and is VC backed by Sierra Ventures, Bowery Capital, and Epic Ventures.

About our Team

The Pantomath Operations Team is paramount in ensuring business continuity and efficiency for the benefit of our team and customers.  The successful candidate will join a team of professionals responsible for crucial functions including accounting, compliance, finance, HR, IT, legal, sales & marketing operations, and general business administration.

Your Role

Reporting to the Vice President of Operations, the Office Operations Coordinator will serve as the primary position for planning and executing office operations to ensure business continuity and efficiency.  The ideal candidate will be a self-starter, willing to venture outside of predefined roles and responsibilities for the greater good of the company.  While experience across the spectrum of operations is preferred; the ability learn, apply, and adapt is crucial to the success of the role.


  • Serve as the Lead Office Administrator responsible for:

    • Planning, procurement, and custodian of office supplies for in-person and remote staff

    • Assist leadership team with calendar management by working with internal and external participants to plan, schedule, and facilitate meeting including preparation of Audio/Visual equipment, printed materials, food and beverage, travel, and associated tasks

    • Liaison to landlord and building management resources to manage incidents, facilitate requests, request resources, and provision / modify physical access for staff

    • Manage company physical access systems including provisioning, modifying, and revoking access badges, generating access reports, and working with vendors to troubleshoot issues

    • Work with leadership to plan and execute team events varying in scope, size, and complexity

    • Work to provide clean, decluttered workspaces and common areas when janitorial staff is unavailable or as conditions require

    • Assist with workspace provisioning including desk, chair, and monitor(s) assembly, employee nameplates, power strips, and ancillary requests

    • Manage company printing, scanning, copying devices including procurement and fulfillment of materials to ensure continuity

    • Manage USPS, UPS, FedEx accounts and workflows and provide front-line shipping and freight services as required

  • Assist Operations Team with employee onboarding (first-day) tasks including scheduling and facilitating the initial meeting with the new hire to go over physical access, workspace, common areas, building, policies, procedures, and collaboration systems

  • Assist Operations Team with procuring and provisioning employee technology including laptops and peripherals

  • Assist Operations Team with the identification, tracking, and reconciliation of fixed assets and company equipment

  • Work with Operations and Finance Teams to manage company accounting procedures related to expense and AR/AP aging management, as well as other duties assigned


  • High School Diploma

  • 2+ years of demonstrable office operations experience, preferably at a startup

  • Professional experience with collaboration tools (Office365, Slack, GSuite, Zoom, CRMs, etc.)

  • Impeccable organizational skills with attention to detail without oversight or micromanagement

  • Exemplary spelling and grammar skills with the ability to compose influential, coherent documentation

  • Exceptional interpersonal skills, with the ability to communicate coherently regardless of medium


Medical Coverage, Dental Coverage, Vision Coverage, Competitive Compensation, Top-Tier Hardware and Software, Complimentary Fitness Center Membership, Complimentary Electric Vehicle Charging at Headquarters, and the experience of working at one of the country’s fastest growing startups.

Please Note

Pantomath is an Equal Opportunity Employer. We do not discriminate on the ground of race, color, religion, sex, age, disability or national origin, or genetic information in the hiring, retention, or promotion of employees; nor in determining their rank, or the compensation or fringe benefits paid them.  Employment at Pantomath is contingent upon satisfactory proof of employee's right to work in the U.S., as required by law and upon completion of a pre-employment screening and; Employment at Pantomath is considered "at will," meaning that either the company or the employee may terminate the employment relationship at any time without cause or notice.