Job Overview: We are seeking a detail-oriented and experienced Accounts Payable Specialist to join our finance team. The ideal candidate will be responsible for managing the company's accounts payable process, ensuring accurate and timely processing of invoices, and maintaining strong vendor relationships. The Accounts Payable Sr. Associate / Associate will play a crucial role in maintaining the financial health of the organization by executing efficient and effective accounts payable functions.
Receive, review, and process vendor invoices (PO & NON PO) with accuracy and attention to detail.
Ensure all invoices are properly coded, approved, and entered into the accounting system in a timely manner.
Resolve discrepancies with vendors and internal departments to facilitate timely payments.
Generate and process weekly or monthly payment runs.
Prepare and review payment batches for accuracy and compliance with company policies.
Ensure timely and accurate disbursement of payments to vendors.
Communicate effectively with vendors regarding payment inquiries and discrepancies.
Establish and maintain positive relationships with vendors to facilitate smooth transactions.
Evaluate vendor statements and reconcile accounts to ensure accuracy.
Review and process employee expense reports, ensuring compliance with company policies.
Reconcile credit card statements and allocate expenses to the appropriate accounts.
Assist in month-end closing activities related to accounts payable.
Provide necessary reports and documentation to support financial reporting.
Compliance and Documentation:
Ensure compliance with company policies, accounting principles, and relevant regulations.
Maintain organized and accurate records, including proper documentation of all transactions.
Education: Bachelor's degree in Accounting, Finance, or related field preferred.
Experience: 2+ years of accounts payable experience.
Proficient in using accounting software and Microsoft Office.
Strong understanding of accounting principles and practices.
Communication Skills: Excellent written and verbal communication skills.
Detail-Oriented: High level of accuracy and attention to detail.
Organizational Skills: Ability to prioritize and manage multiple tasks efficiently.
Problem-Solving: Proactive in identifying and resolving issues related to accounts payable.